Virginia Tax supports the electronic filing of Individual Income, Fiduciary/Estate, Corporation, and Pass-through Entity (PTE) tax data with the e-File system. Software vendors go through our testing and approval process so that proper processing of customer information can occur. Since security is of the utmost importance, we comply with national security summit standards and store all software development documentation in the secure State Exchange System site.

All Virginia Vendors

In order to participate in the Virginia Fed/State e-File program, all software providers supporting Virginia returns must submit a completed 2018 Software Provider Registration Form and 2018 Letter of Intent Form (LOI). All software providers must also complete the 2018 Tax Software Provider National Standards Letter of Intent, also known as the “National LOI”, housed on the Federation of Tax Administrators' (FTA) website.

Regardless of status, vendors must have the signed and completed Virginia LOI approved before we will allow e-File testing to begin.

Once logged in, per the vendor level of access, the SES provides the Virginia LOI and all applicable documentation for e-File and substitute forms. You can view an overview of the e-File Developer documents here.

New Virginia Vendors

NOTE:  In order to be added to the list of State Exchange Industry Authorized Users, a separate verification process is necessary.

  1. After completing and submitting a 2018 Registration Form, we will complete a suitability review. If approved, we will provide access to the Virginia LOI in the secure SES site.
  2. Once the LOI is completed, we will give you access to e-File Documentation and Substitute Forms Documentation as determined by the completed registration form.
  3. Testing will be allowed once the signed Virginia LOI is received and approved.

Existing Virginia Vendors in Good Standing

As agreed to by the IRS / State / Industry Summit Working Groups for vendors on the State Exchange Industry Authorized Users List:

  1. Once your 2018 Registration Form is received, we will provide you access to the Virginia LOI, e-File Documentation, and Substitute Forms Documentation in the secure SES site as determined by the completed registration form.
  2. Testing will be allowed once the signed Virginia LOI is received and approved.

The e-File Development Documents that are available to view in the secure SES site include:

  • Schema
  • Business Rules
  • Test Packages
  • Guides – including details for transmission requirements
  • Electronic Signature / Declaration Forms

Approved e-File Software

Virginia Tax does not promote or endorse any particular e-File product. Approval by Virginia Tax only means that the vendor has met established software specifications.

Software vendors that have been approved via the e-File testing practices will be displayed in each of the following pages with a status of "Approved." Vendors that are still testing will display a status of "Pending."

Resources

Contact Us

Individual e-File: IND_eFile@tax.virginia.gov
Fiduciary e-File:  FID_eFile@tax.virginia.gov
Corporate & PTE e-File: BUS_eFile@tax.virginia.gov